Students & Parents » School Volunteers

School Volunteers

Our volunteers are an invaluable resource to our teachers and students. Each year, many volunteers assist us with helping our students in different ways such as chaperones on field trips, serving as assistant club advisors, working in classrooms, and keeping our programs functioning by transporting our students to and from activities.  


The Pleasanton Unified School District Volunteer Management System includes three (3) levels of volunteer clearance and tracking. We ask that the level of clearance is chosen based on the anticipated volunteer activities.


Level 1: Basic Level Clearance - Classroom volunteers and other on-campus school volunteers who are directly supervised at all times by PUSD staff 

This is the most basic level of volunteer clearance and requires:


Level 2: Extended Level Clearance - Volunteers who are interacting with students without direct supervision by PUSD staff  

The extended level clearance applies to program-related volunteers such as assistant club leaders, field trip chaperones, and other volunteers who will be interacting with students without the presence of a PUSD staff member. These volunteers must have school site approval to obtain this level of clearance prior to completion of the PUSD 2022-2023 Volunteer Clearance Form. These volunteers must complete the following requirements:

  • All Level 1 requirements
  • LiveScan Fingerprinting (DOJ and FBI)*


Level 3: Student Transportation Clearance: Volunteers who will be transporting students as a driver for field trips, extra-curricular activities and/or athletic events

This level of clearance requires:

  • All Level 1 requirements
  • LiveScan Fingerprinting (DOJ and FBI)*
  • If transporting students in a personal vehicle, proof of insurance is required and must be verified. Minimum insurance level verification - All drivers must maintain liability insurance of at least $100,000/$300,000 bodily injury and $25,000 property damage and $5,000 Medical Payment per occurrence. Print, complete and submit the Volunteer Driver Transportation Form along with supporting documentation to your school office.


Volunteers needing Level 2 or Level 3 clearance will receive instructions regarding the process to complete fingerprinting including the LiveScan registration form.

If you would like to receive a District-paid voucher to cover the cost ($70 - $90) of the LiveScan fingerprinting and background check, please check the request voucher box in the volunteer clearance form. Reimbursement is not possible after fingerprinting is complete. If a volunteer didn't request a voucher when filling out the form, but would like one, they are able to obtain one by sending an email to [email protected] to request the voucher be sent before they are fingerprinted. The voucher must be used at the time of the Live Scan fingerprinting in order for PUSD to cover the cost.


Once a volunteer has been fingerprinted via LiveScan for the Pleasanton Unified School District, they will not need to be fingerprinted again in the future. To further clarify, this is a one-time requirement and will not have to be completed on an annual basis.

Live Scan is specific to an organization. PUSD does not have access to fingerprinting results completed through other organizations. Therefore, you will need to complete Live Scan fingerprinting for PUSD in order to be cleared to volunteer in PUSD even if you have been fingerprinted previously by other organizations.


Changes to Volunteer Clearance Level: The PUSD 2022-2023 Volunteer Clearance Form should only be submitted ONCE FOR A SINGLE VOLUNTEER. If a volunteer needs to make changes to the volunteer clearance level or has a question about a previous form submission, please email [email protected].

Overnight chaperones and assistant club advisors have additional steps to take in order to be cleared. Please reach out to [email protected] for questions regarding the clearance process for overnight chaperones and assistant club advisors.

Questions? Contact the front office of your school site or [email protected]